Work responsibilities will primarily focus on payroll and payroll related activities.
The work involves responsibility for performing or supervising difficult and specialized clerical work, in maintaining and reviewing a complex set of financial accounts and records. An employee in this class is either responsible for maintaining a complex set of financial records or assisting a supervisor in the maintenance of these records, and in preparing complex and difficult financial and statistical reports. Work is performed with relative technical independence, and is supervised and reviewed by an Administrative Superior in the verification of financial records and statements, and by annual auditing by local and state auditors. Does related work as required.
Prepares and assists in the preparation of payrolls. Reporting to vendors, state and federal agencies. Maintenance of HRIS systems, attendance transactions, retirement system reporting, and other duties as assigned.
Maintains or supervises the maintenance of accounts and general ledgers in the accounting section of an agency or department.
Posts or supervises posting entries to cash books, general ledgers, appropriation ledgers, voucher ledgers and subsidiary journals, banks, vendors, and other state or federal agencies.
Receives remittances by mail, in person or from cashiers; verifies amounts; issues receipts and posts or supplies totals for posting in appropriate ledger.
Posts or supervises posting of cash disbursements and reviews transactions for accuracy.
May check purchase orders and claims for payment; posts or supervises posting to appropriate ledger.
May prepare ledger cards for machine or manual posting; checks accuracy of posting.
May reconcile balances in various ledgers with comptroller's report i.e., disbursements and balances in appropriate codes.
Compiles figures for annual budget preparation, supplying statistics for supervisor or department head.
Must be eligible to be approved to qualify as an Account Clerk II as per Onondaga County Civil Service Rules and Regulations. This position is under the HELP program and the requirement to take an exam has been waived.
Promotion: One (1) year of permanent competitive class status in the title of Account Clerk I or Account Clerk-Typist I.
Open Competitive:
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Two (2) years of account keeping work experience or its part-time equivalent, the major job function of which is
the maintenance of financial accounts, which must have included reconciling and posting to ledgers, journals and other accounting records; or,
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Successful completion of 12 semester credit hours in accounting or an associate's degree in accounting from a
regionally accredited college or university or business school or one accredited by the New York State Board of regents to grant degrees; or,
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An equivalent combination of training and experience as defined by the limits of (A) and (B).
Previous payroll experience is preferred.